Thursday, May 1, 2014

How To Encode School Data To EBEIS

Every end of the school year, every school in elementary, secondary and priate schools are required to do data collection, processing, and validating  school statistics. For immediate dissemination of and strict compliance with, DepEd Order No 24, series of 2014 was issued to this effect.

EBEIS Logo
The school principals, the teachers-in-charge are the key personnel responsible for the collection of useful data of their respective schools like enrollment, school physical facilities and other important data for planning and budgeting, for allocation of resources, and for the setting of operational targets.

The division offices will oversee the encoding of the school data of those schools without the facility of internet connection.

School personnel or teachers involved in this data collection, processing, validating are permitted to claim for overtime pay as long as they work in weekdays, weekends and holidays.

Encoding the data online

EBEIS Homepage

1. Log in to ebeis.deped.gov.ph/beis/ using the username and password used in LIS.


2. Then click BEIS Data Entry. Select appropriate items below to be updated. Since you're to encode the end of the school year info, click it.  Click Government Elementary School Profiles (End of the SY Data) to update it.



3. Then click the column on cut-off date to bring you to school basic information for update.





4. Update those items especially marked with asterisk. Then don't forget to click update button. Keep on encoding until all the needed data is supplied to its respective category or data classification.

After you're done, your school data will be subject for validation by the Division Planning Officer. After it is validated by Division Planning Office (DPO), you may print out a copy for your school and for your Division.

Click this --> DepEd Order No. 23, s. 2014 to download it and also the enclosed forms

This is how the printed copy of these forms look like.

Cover Page:


Table A - Pupil Data



That hard copies will serve as a worksheet before encoding the school data online. These will be filled up by the school concern and then submit them to the Division Office care of Division Planning Officer for verification of the data entered for validity, correctness especially the personnel position, among others.

Validation is the final action to be done by the DPO to the online school data entered/submitted. Any mis-communication, misinterpretation of the DepEd Order on accomplishing the Government Elementary School Profile (GESP) will redound to wrong data, wrong information of the school profile.

So proper coordination with DPO is a must. Nevertheless any mistake of data entry made, ebeis won't accept it. It prompts the user and displays the error made. That is how user-friendly ebeis is.

49 comments:

  1. THANK YOU SIR.

    ReplyDelete
  2. The system says "You don't have the credentials to access this module". Thank you sir.

    ReplyDelete
    Replies
    1. Usually that is due to internet access or glitch... it could be remedied once the connection is normal...

      Delete
  3. The system says "You don't have the credentials to access this module". Thank you sir.

    ReplyDelete
  4. sir how long does it take to revert the data on ebeis because i have type a wrong number thanks and GODBLESS

    ReplyDelete
  5. sir once u click ebeis.deped.gov.ph/beis/ wala naman pong lumalabas na data entry....

    ReplyDelete
  6. Paanu lalabas na data entry. Link yun ng EBEIS. You log in there. Tapos meron menu doon na "BEIS Data Entry" Dyan kayo maglagay ng school data nyo.

    ReplyDelete
  7. it says 50: internal server error what does it mean????pls. reply

    ReplyDelete
    Replies
    1. The 500 Internal Server Error (aka HTTP 500 error) is a generic error suggesting a problem with the website's server.

      Delete
  8. Thank you for the guide. At last i have successfully done our school data entry

    ReplyDelete
  9. Malaking tulong ka sa aming mga teachers na di pa bihasa sa computers God bless and thank you so much!

    ReplyDelete
  10. Good morning sir.. 1st time ko pong mag encode poh sana ng Ebeis entry ng school namin.. nabasa ko na poh sa top ang guides how to fill up the beggining data. pero pano ko poh malalaman kung open na poh ung line for entry kasi kahit anong click ko poh dun sa cut-off date wala naman pong nangyayary?pls help

    ReplyDelete
  11. Hello, sir.

    Might you have an idea on who to e-mail or contact regarding log-in issues? I can't log-in to the site at all, and I might be misremembering my log-in details.

    Thank you in advance.

    ReplyDelete
  12. hi sir..im always trying din po to log in ebeis,,d problem is pg nlalagay ko n po ung username at password po nmin..it says invalid username and password lgi ang lumalbas..plss help sir,,tenx po

    ReplyDelete
  13. for how many times already i try to log in but nothing happen. what's wrong in your site? it's time already for us to to have our entry for this school year.

    ReplyDelete
  14. Good afternoon sir. Nabasa ko na po sa top ang guide how to fill up the beginning entry. Pero kahit anong click ko po sa cut off date ay wala pa ring nangyayari..Paano ko po malalaman kung open na po ang line for entry. Please help.

    ReplyDelete
    Replies
    1. As of this writing, di pa pwede po. Antay sa latest announcement na galing sa inyong DPO. O di kaya merong kasabay na memo yan o order galing ng DepEd

      Delete
  15. gud am po,nai update ko na po cct at ip sa lis pero bkit po hindi pa rin update d2 sa ebeis,pagkatapos po pano ko po isusubmit

    ReplyDelete
    Replies
    1. Hindi siguro na dala sa cut-off date noong June 6.

      Delete
  16. sana po sir pkireply,kc po deadline na ...thanks po ng marami

    ReplyDelete
  17. bkit po pg ngttype aq s age nde po maedit

    ReplyDelete
  18. sir close na ba ang website ebeis???tnx po

    ReplyDelete
  19. sir close na po ba ang website??

    ReplyDelete
  20. gud pm po sir.close na po ba ang website?

    ReplyDelete
  21. ang layo pa naman po ng pinangalingan ko ,,mag encode lang ng ebeis..kya lang d na po ma update..close na po ba?now plang po diba yong deadline?..la kc connectionat ntrnet access sa lugar namin..kya need gumastos ng malaki 2 update lang po...pls reply po...tnx

    ReplyDelete
  22. may printable form po ba ng beis or through online lng po talaga?

    ReplyDelete
  23. hi po. how can i revert our report in secondary school profile po? i erroneously submitted and it needs correction. when i reverted it po it is not the secondary profile that was reverted but rather the elementary level po. please help me po. thank you po

    ReplyDelete
  24. sir paano po maedit yong beis namin,may error po kasi sa enrolment..

    ReplyDelete
  25. hello po. Naka lock na po ba ebeis di po ako maka encode data
    tnx po

    ReplyDelete
  26. gud am po. what time po mag-open ang site. kasi po hindi pa kami naka pagsimulang mag-encode.

    ReplyDelete
  27. Good pm po Sir, when po ba mag-open ang site, kasi hindi pa po talaga kami naka start mag-incode.

    ReplyDelete
  28. EBEIS servers are hopeless. They can't handle heavy nationwide traffic. So many errors occur especially the "invalid username or password.'' This has been going on since 2011 and until now no improvement has been done. Deadlines have been set by DepEd yet so many of us cannot log-in to update our school data. No matter how much we ask questions it doesn't do any good since all the answers are useless - its a SERVER PROBLEM. The servers get back up usually at midnight to early morning but the chance that you might catch it is lower than 10 %

    ReplyDelete
  29. Gud eve po. I was trying to enrol 0ur late enr0lees kaso di po magopen ang enrol

    ReplyDelete
  30. Gud eve po. I was trying to enrol 0ur late enr0lees kaso di po magopen ang enrol

    ReplyDelete
  31. Great day! sir, is Ebeis websites still available yet? we have an error regarding to our school profile.

    ReplyDelete
  32. Good evening po, just want to ask po regarding sa validation nkapagprint na po ako ng hardcopy nung na isubmit ko pon information. But then ung sa validate box "no" pa ron po and then deadline for validation is on Oct. 1...

    ReplyDelete
  33. your site has been a big help..thanks so much sir :)

    ReplyDelete
    Replies
    1. You're welcome... Keep on following my humble blog.

      Delete
  34. Hello! Sir.
    Good day. Offline po ngayon ang ebeis website. Deadline pa naman ng skul building inventory

    ReplyDelete
  35. Good evening, sir!
    Sir, how will i upload sf 3?
    thank you.

    ReplyDelete
  36. Good morning po sir, bakit po walang lumalabas na data entry SY: 2014-2015? deadline na po sa friday. salamat po

    ReplyDelete
  37. goodmorning po sir, paano po makikita yung data entry ng 2014-2015? wala po kasi sa data entry na tab. salamat po.

    ReplyDelete
  38. This is a great web site. Good sparkling user interface and very informative blogs. I will be coming back in a bit, thanks for the great article. I have found it enormously useful..
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    ReplyDelete
  39. Hi sir! Am currently working on the "Government Elementary School Profile (Beginning of the SY Data)". I'm having a problem on how to encode the data on the "Learners Data and Age Profile" since the cells on the tabs are locked. Your thoughts regarding this matter will be greatly appreciated. Thanks and more power!

    ReplyDelete
    Replies
    1. Don't tell me that you don't receive any training about this job. There is a manual for this. Check it in LIS website and download na user ,manual.

      Delete
  40. Hello po. The sad truth po is that some of us were assigned to this task of updating/encoding the EBEIS data online without being given the necessary training first. Buti n lang po me mga blog n ganito na nakakatulong. TY po.

    ReplyDelete

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