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Wednesday, April 8, 2015

How to Update EOSY Learner's Data

After doing some housekeeping on learner's data like some correction on your name, birthdate; correction of LRN and even deactivation of your LRN due to its multiplicity, teachers may not proceed to updating their learner's data for the end of the school year (EOSY).

Learners Information System
Those activities are usual job for a public school teachers, even it is even facilitated by their school ICT coordinator and duly approved by the school head. On the case of multiple LRN deactivation, the central office has to approve and effect the needed deactivation. And these things fall in the beginning of school year (BOSY).

And in return, these will be finally reflected to their respective school data in Enhanced Basic Education Information System (EBEIS).

End of School Year (EOSY) Updating (updated) 


A. Updating Status

Before a you could update your learner's data, read first the instructions which could be found in your masterlist page as shown below:

Instructions
Instructions

1. To reflect the status of learner, proceed to the list of learners and select a learner by clicking a pencil icon beside "no status" button. A Gen Ave of individual learner could  be seen there, except for Kindergarten which has no grading facility.

List of Learners
List of Learners

Here in Learner Profile, you can update the update other data, request correction, section and status.


On "Update Other Data", you can update learner's Guardian, Mother's maiden name, Father, Residence, Religion, Ethnicities, Mother Tongue/Dialects.

On "Request Correction", you can ask for Correction of basic profile, Correction of grade level, Correction of LRN, and Deactivation of LRN.


IMPORTANT! As a default, learners status whose enrollment is "No Status" is automatically promoted.

2. Updating Enrollment



Should you update the enrollment of the learner, you have two choices, such as "Section" button, and "Status" button.

"Section" button is used to transfer a learner with the same class but different section.

"Status" button indicates an option for No Status for Promotion, Retained, Transferred Out, and Dropped OutNo Longer in School (NLS) is no longer available. No retained status for Kinder.


And also the Honor Student status of the learner and General Average in 3 decimal places. Kinder has no grading facility.


Transferred Out indicates earner has transferred. There are style of schools to select.



Dropped Out indicates the reasons why the learner has stopped from schooling. There are also options to select.

Drop Out Status
Drop Out Status

A. Finalization of Class

After you have updated your individual learner's status, you may proceed to finalize your class.

Go back to the masterlist of your class where you could find the "finalize" button just below the total number of your enrollment as shown below:


IMPORTANT! Before he clicks the "finalize" button, he should see to it that all conditions are accomplished. Once finalized, there's still an option to "unfinalize" the class in a situation where the general average of the learners has not been encoded.

Open the "Finalized" Class

After the class been "finalized" with a lock icon, the school system admin or the school head may "unfinalize" it by clicking the lock icon below the class name.



Summary

Going back to your masterlist, a summary of all your learner's statistics are displayed.

Class Enrollment Summary
Class Enrollment Summary

Printing Out

Go to "school forms" button to print out the needed school forms like SF1, SF2, SF3, SF4, and SF5.

Print our school forms
Print our school forms
B. Finalization of School Enrollment

From your LIS dashboard, click "list of classes".



From "List of Classes", click "End of School Year" button to finalize the school enrollment.


In case, your SH has finally decided it to "finalize" your school enrollment of End of School Year. Then he clicks "End of School Year" button. He will be prompted if there are errors or unresolved Learner's Data Issue. Just like the example below:



In short, the school enrollment couldn't be finalized unless the data issue is completely resolved.

Happy updating, teachers!

Should you have any queries related to LIS especially on EOSY updating, you may refer them to LIS Help Desk, SFRT or DepEd ICT Coordinators Page on Facebook.

28 comments:

  1. sir bakit sa account ko sa LIS di padin ako makapag update ng status..na deploy naba ang EOSY?

    ReplyDelete
    Replies
    1. Hindi pa sir... di ka kasi nagbabasa sa mga updates sa LIS Help Desk, sa DepEd ICT Coordinators FB page eh. Sabi roon mamayang gabi pa, kaya gumawa na ako ng tutorial para mapadali ang trabaho ng mga teachers.

      Delete
  2. Sir Paano po ang pagpasok sa LIS Housekeeping?

    ReplyDelete
    Replies
    1. Bakit? Anu ba ang problema natin? Teacher ba kayo parang di mo alam yata ah?

      Delete
  3. sir, how about the learners who transferred to ALS? ano po status nila? T/O po or D/O?

    ReplyDelete
  4. kelan b tlg mgiistart yng promoting facility n yan??????

    ReplyDelete
  5. Replies
    1. Ang irregular status ay para sa secondary. Meron silang back subjects. Ang irregular students ay walang grades sa LIS kagaya ng mga retained.

      Delete
  6. bakit p po need na iUNfinalize ng school head , eh naFINALIZED npo ng teacher tnx

    ReplyDelete
    Replies
    1. Sir meron instances maling spelling ng pangalan dahil huli ng dumating ang NSO copy ng birth certificate. O di kaya hindi nilagyan ng general average ang mga pupils.

      Delete
  7. gud ev po paano po kay mag advisory account ang OIC ng school .....di po sya makapag edit and makapagupdate ng kanyang pupils.....Tnx po

    ReplyDelete
    Replies
    1. Pwede pa rin. He will advice or authorize the school system admin na sya ang gagawa ng edit at update ng pupils ng OIC.

      Delete
  8. how to transferred out?? ano ilalagay s school id na 4character ,ayaw mgtype

    ReplyDelete
    Replies
    1. By the way, meron bang -character na school ID. Anu yan private school?

      Delete
  9. gud pm sir.pwede pa po ba magcorrect sa spelling ng mga pangalan ng learners?

    ReplyDelete
  10. Pwede pa po bang icorrect misspelling ng mga names ng learners?

    ReplyDelete
  11. pwede pa po itransfer ngaun ang kinder sa ibang school? tatanggapin pa kaya sya?

    ReplyDelete
  12. good pm po. i have erroneously encoded the transferred out of one learner. may paraan po ba para mabago yon? the school where the pupil transferred to asked it to be corrected po kasi. thank you very much po.

    ReplyDelete
  13. Sir paano po iupdate yung learner information profile after ifinalize kc po may changes sa firstname ng student. pero nareopen ko po yung unfinalize ky lang po wala na yung request for correction paano po iyo

    ReplyDelete
  14. email nyo sa ICTS.USD@deped.gov.ph kasabay ang screenshot ng problema

    ReplyDelete
  15. hello sir..bakit po na riresolve yung pending issue ng LIS namin?? hindi tuloy kami makapagfinalize.

    ReplyDelete
  16. hello sir..bakit hindi po nariresolve yung pending issue sa LIS ng school namin?hindi pa din kami makapagfinalize.

    ReplyDelete
  17. Sir bakit hindi po maresolve yung pending issue namin?

    ReplyDelete
  18. sir pano po kung na finalised na ng head na user name tapos wala pala na fillup yong gen average tapos hindi na namin ma unfinalised.
    ano po gawin namin?

    ReplyDelete
    Replies
    1. Hindi dapat ifinalize yun. SOP yan. Dapat meron communication. Minimonitor ng System Admin nyo through sa school ICT coordinator kung tapos na ang lahat bago nila finalize and enrollment ng school.

      Kung talaga nafinalize na magrequest lang sa central office through your division planning officer or division ICT coordinator. Ganun lang. Pero hindi ako sigurado kung bibigyan nila ang urgent action yun.

      Delete
  19. Sir paano po ba mag print out ng MASTERLIST ng ALS

    ReplyDelete
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    ReplyDelete

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